Last updated: 5 October 2026
World Tamil Organisation – Business Network (“WTO Business Network”, “we”, “us” or “our”) is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains how we collect, use, store and protect your personal data when you visit our website, contact us, register for our events, become a member, submit an award nomination, or otherwise interact with us.
This policy is intended to comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, where applicable.
1. Who We Are
World Tamil Organisation – Business Network
London, United Kingdom
For privacy enquiries, please contact us at:
Email: [Insert privacy/contact email]
WTO Business Network is the data controller responsible for personal data collected through this website and our related activities.
2. Information We Collect
We may collect personal information that you provide to us, including:
- Name and contact details.
- Email address and telephone number.
- Organisation, job title and professional information.
- Membership and event registration details.
- Award nomination and professional profile information.
- Information contained in enquiries or correspondence with us.
- Payment and transaction information where applicable.
- Photographs, videos and other media associated with our events, where applicable.
We may also automatically collect limited technical information when you use our website, such as your IP address, browser type, device information and website usage information.
3. How We Use Your Information
We may use your personal data to:
- Respond to enquiries and requests.
- Process memberships, registrations and applications.
- Organise and administer conferences, summits, awards and other events.
- Manage award nominations and communicate with nominees.
- Communicate with members, delegates, speakers, sponsors and partners.
- Provide information about our events, activities and opportunities.
- Send relevant newsletters and marketing communications where permitted by law.
- Improve our website, services and user experience.
- Maintain appropriate business and administrative records.
- Comply with legal and regulatory obligations.
- Protect the security and integrity of our website and organisation.
4. Lawful Basis for Processing
We process personal data only where we have a lawful basis under applicable data-protection law.
Depending on the circumstances, this may include:
Consent – where you have given us permission to use your information for a specific purpose.
Contract – where processing is necessary to provide a membership, event, registration or other service requested by you.
Legal obligation – where processing is necessary for us to comply with a legal or regulatory requirement.
Legitimate interests – where processing is necessary for the effective operation of our organisation, management of our professional network, communication with stakeholders, and organisation of events and activities, provided that these interests do not override your rights.
5. Marketing Communications
We may contact you with information about WTO Business Network events, awards, conferences, membership opportunities and related activities where permitted by law.
Where consent is required, we will obtain your consent before sending marketing communications.
You can unsubscribe from marketing communications at any time by using the unsubscribe option included in the communication or by contacting us.
6. Sharing Your Information
We do not sell or rent your personal information.
Where necessary, we may share information with trusted organisations and service providers that help us operate our website and activities, including event providers, technology providers, payment processors, professional advisers and other partners involved in delivering our programmes and events.
We may also disclose information where required by law or where necessary to protect our legal rights, security or the safety of individuals.
Where third parties process personal data on our behalf, we take reasonable steps to ensure that appropriate confidentiality and data-protection safeguards are in place.
7. International Transfers
As an international business network, we may work with organisations and service providers located outside the United Kingdom.
Where personal data is transferred outside the UK and applicable data-protection law requires safeguards, we will use an appropriate lawful transfer mechanism and suitable protections.
8. Data Retention
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including where required to meet legal, accounting or reporting obligations.
When information is no longer required, we will securely delete or anonymise it where appropriate.
9. Data Security
We take reasonable technical and organisational measures to protect your personal information against unauthorised access, loss, misuse, alteration or disclosure.
However, no method of transmitting or storing information online can be guaranteed to be completely secure.
10. Your Rights
Subject to applicable law and certain exemptions, you may have the right to:
- Access the personal data we hold about you.
- Request correction of inaccurate or incomplete information.
- Request deletion of your personal data.
- Request restriction of processing.
- Object to certain processing, including direct marketing.
- Request portability of certain personal data.
- Withdraw consent where processing is based on consent.
To exercise your rights, please contact us at:
[Insert privacy/contact email]
We may ask you to provide appropriate information to verify your identity before processing your request.
11. Cookies
Our website may use cookies and similar technologies to provide essential functionality, improve website performance and understand how visitors use our website.
Where required by law, we will seek your consent before using non-essential cookies.
You can manage or disable cookies through your browser settings or our website’s cookie controls, where available.
12. Automated Decision-Making
We do not currently use personal data for solely automated decision-making that produces legal or similarly significant effects on individuals.
13. Complaints
If you have concerns about how we have handled your personal information, please contact us first so that we can investigate and address your concern.
[Insert privacy/contact email]
14. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our activities, services, technology or applicable legal requirements.
Any updated version will be published on this page with a revised “Last updated” date.